Privacy Policy

This Privacy Policy explains what data we collect and how we process it in compliance with our legal obligations. Your privacy is important to us and we are fully committed to safeguarding your data privacy rights.  This policy may be updated from time to time.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (“the GDPR”) (Regulation (EU) 2016/679), the company responsible for your personal data is Clarion Consulting Limited registered in Ireland, company number 316022.If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these rights. This policy is effective from 01/04/2018.

CATEGORIES OF PERSONAL DATA

We collect and store personal data relating to the following categories:

• Job Candidates
• Customers
• Suppliers
• Website Users
• Other Individuals (e.g. candidate referees)
• Employees (Employee Privacy Policy available separately)

 

CANDIDATE DATA

Collection of Personal Data

You have provided us with your CV, either directly or via a jobs website, which contains personal data including your name, email address, phone number, education and employment records. We store and process this data on the basis of “legitimate interest” i.e. so that we can match your skills with job opportunities and so that you may avail of our job placement services. We will email you to confirm that we have received your CV, how long we intend to store it for and how it will be processed (the right to be informed and the right of access).

Use and Sharing of Your Personal Data

We will only use your CV data for the purpose for which it was provided to us, i.e. for the provision of job placement services. Your CV will only be shared with prospective employers, where we have your express permission for your CV to be submitted for a specific job opportunity. Unless you specify otherwise, we may share your information with any of our group companies.

Your data may be stored on hosted systems, provided by third parties (“data processors”). Any such third parties will only use your data in support of our services to you and for no other purpose. Your data will never be sold on to any third party.

Any party with whom we share your data will have provided sufficient written guarantees of their compliance with the GDPR in relation to the storage and processing of your personal data.

Duration of Storage

We will hold onto your data for as long as there is a continued legitimate interest. If we have not had meaningful contact with you for a period of 2 years, we will contact you to ascertain if there may be a renewed legitimate interest (e.g. you may be seeking a job opportunity now or in the near future) or if your data should be deleted from our systems. If we do not receive a response from you, we will remove you from our database.

Security of Your Data

Whenever we store or process your information, we will ensure that we always keep your Personal Data rights in high regard.  All electronic CV data is hosted on third party servers with providers who are within the EU, are GDPR compliant and have sufficiently secure physical and technological processes in place.

Any printed data that we have is stored in a physically secure manner.

We take every measure to ensure that your data is safe. However, in the event of a data breach we will conform with the GDPR and report any breach that is likely to result in a risk to your rights and freedoms to the Data Commissioner and where the data breach is likely to result in a high risk of adversely affecting your individual rights & freedoms, the breach will be reported to you directly.

Updating or Viewing Your Data

You can send us updates relevant to the services we provide at any time so that we can keep our records up to date and accurate (the right to rectification). That might be an updated CV, employment status, contact details, etc. You can contact us at  privacy@clarionconsulting.com or in writing to our postal address in the Contact Us section of our website.

If you want to know what data we hold about you, you can request access to that data – this is known as a Data Subject Access Request (the right of access). We will grant such requests in a timely manner and at the latest, within one month of receipt of the request. We will provide the data in a suitable format (the right to portability) In limited circumstances we may decline your request but will explain why we have declined. You will be required to identify yourself before we can grant such a request.

Removing Your Data or Restricting the Processing of Your Data

If you no longer want Clarion to keep your CV and related data (the right to erasure), we will remove it on receipt of a written request, where one of the following grounds applies:

• the personal data is no longer necessary for the purpose which we originally collected or processed it for;
• you withdraw consent previously given
• you object to the processing of your data, and there is no overriding legitimate interest to continue this processing;
• your data is being processed for direct marketing purposes and you object to that processing;
• your data has been processed unlawfully
• we have to delete your data to comply with a legal obligation

 

You may also contact us if you wish to restrict the processing of your data in any way (the right to restrict processing).

You can write to us to request removal or restriction at privacy@clarionconsulting.com or to our postal address in the Contact Us section of our website. You will be required to identify yourself before we can grant such a request.

 

CUSTOMER DATA

Collection of Personal Data

If you are a customer, we need to collect and store some personal data about you and/or your employees in order to conduct our business with you, fulfil contractual obligations and provide you with the service you have engaged us to deliver.  This usually includes name, email address and phone number. We store and process this data on the basis of “legitimate interest” and “contract” i.e. so that we can deliver services to you, receive payment from you and make contact when the need arises.  We collect this data directly either by:

• You contacting us by phone or email
• Us contact you, either by phone or email, or through our consultants’ business development activities and networking

 

Use and Sharing of Your Personal Data

We will only use your personal data for the purpose for which it was provided to us. Unless you specify otherwise, we may share your information with any of our group companies.

Your data may be stored on hosted systems, provided by third parties (“data processors”). Any such third parties will only use your data in support of our services to you and for no other purpose. Your data will never be sold on to any third party.

Duration of Storage

We will hold onto your data for as long as there is a continued legitimate interest. If we have not had meaningful contact with you for a period of 2 years we will delete your personal data from our systems unless there is a legitimate reason for retaining it – e.g. Revenue records, any anticipated litigation, etc.).

Security of Your Data

Whenever we store or process your information, we will ensure that we always keep your Personal Data rights in high regard.  We implement appropriate technical and physical policies to ensure, in so far as we can, that your data is kept safe.

Any printed data that we have is stored in a physically secure manner.

While we take all reasonable measures to ensure that your data is safe, we cannot guarantee 100% security. In the event of a data breach we will conform with the GDPR and report any breach that is likely to result in a risk to your rights and freedoms to the Data Commissioner and where the data breach is likely to result in a high risk of adversely affecting your individual rights & freedoms, the breach will be reported to you directly.

Updating or Viewing Your Data

You can send us updates relevant to the services we provide at any time so that we can keep our records up to date and accurate. You can contact us at privacy@clarionconsulting.com or in writing to our postal address in the Contact Us section of our website.

If you want to know what data we hold about you, you can request access to that data – this is known as a Data Subject Access Request. We will grant such requests in a timely manner and at the latest, within one month of receipt of the request. In limited circumstances we may decline your request but will explain why we have declined. You will be required to identify yourself before we can grant such a request.

Removing Your Data

If you no longer want Clarion to keep your personal data, we will remove it on receipt of a written request, where one of the following grounds applies:

• the personal data is no longer necessary for the purpose which we originally collected or processed it for;
• you withdraw consent previously given
• you object to the processing of your data, and there is no overriding legitimate interest to continue this processing;
• your data is being processed for direct marketing purposes and you object to that processing;
• your data has been processed unlawfully
• we have to delete your data to comply with a legal obligation

 

You can write to us to request removal at privacy@clarionconsulting.com or to our postal address in the Contact Us section of our website. You will be required to identify yourself before we can grant such a request.

SUPPLIER DATA

Collection of Personal Data

If you are a supplier, we need to collect and store some personal data about you and/or your employees in order to conduct our business with you and fulfil contractual obligations.  This usually includes name, email address, phone number, VAT number and bank account details for payments. We store and process this data on the basis of “legitimate interest” and “contract” i.e. so that we purchase services from you, process payments to you, fulfil financial reporting/audit obligations and make contact when the need arises.

We collect this data directly either by:

• You contacting us by phone or email
• Us contact you, either by phone or email

Use and Sharing of Your Personal Data

We will only use your personal data for the purpose for which it was provided to us. Unless you specify otherwise, we may share your information with any of our group companies.  Your data may be stored on hosted systems, provided by third parties (“data processors”). Any such third parties will only use your data in support of our services to you and for no other purpose. Your data will never be sold on to any third party.

Duration of Storage

We will hold onto your data for as long as there is a continued legitimate interest. If we have not had meaningful contact with you for a period of 2 years we will delete your personal data from our systems unless there is a legitimate reason for retaining it – e.g. Revenue records, any anticipated litigation, etc.).

Security of Your Data

Whenever we store or process your information, we will ensure that we always keep your Personal Data rights in high regard.  We implement appropriate technical and physical policies to ensure, in so far as we can, that your data is kept safe.

Any printed data that we have is stored in a physically secure manner.

While we take all reasonable measures to ensure that your data is safe, we cannot guarantee 100% security. In the event of a data breach we will conform with the GDPR and report any breach that is likely to result in a risk to your rights and freedoms to the Data Commissioner and where the data breach is likely to result in a high risk of adversely affecting your individual rights & freedoms, the breach will be reported to you directly.

Updating or Viewing Your Data

You can send us updates relevant to our mutual business at any time so that we can keep our records up to date and accurate. You can contact us at privacy@clarionconsulting.com or in writing to our postal address in the Contact Us section of our website.

If you want to know what data we hold about you, you can request access to that data – this is known as a Data Subject Access Request. We will grant such requests in a timely manner and at the latest, within one month of receipt of the request. In limited circumstances we may decline your request but will explain why we have declined. You will be required to identify yourself before we can grant such a request.

Removing Your Data

If you no longer want Clarion to keep your personal data, we will remove it on receipt of a written request, where one of the following grounds applies:

• the personal data is no longer necessary for the purpose which we originally collected or processed it for;
• you withdraw consent previously given
• you object to the processing of your data, and there is no overriding legitimate interest to continue this processing;
• your data is being processed for direct marketing purposes and you object to that processing;
• your data has been processed unlawfully
• we have to delete your data to comply with a legal obligation

 

You can write to us to request removal at privacy@clarionconsulting.com or to our postal address in the Contact Us section of our website. You will be required to identify yourself before we can grant such a request.

 

OTHER INDIVIDUALS  (e.g. Candidate Referees)

WEBSITE USERS

Cookies

In order to optimise your experience while using our website(s) we collect a small amount of data using “cookies”. We can use the information from cookies to give you the best experience possible when using our site. We can also use cookies to analyse website traffic and get an understanding for where our website traffic comes from and when. None of the data we collect via cookies is personally identifiable.

If you don’t want to accept our cookies you can opt-out by changing your browser settings.